The Design Of a Web-Based Letter Filing System
DOI:
https://doi.org/10.55208/aj.v4i2.161Keywords:
Mail Filing System, Web, Document Management Efficiency, Data SecurityAbstract
In the present digital age, information technology has revolutionized how businesses and institutions conduct their operations, including managing documents and archives. This condition also pertains to the Indonesian Mosque Council, which is crucial in coordinating and overseeing religious activities at multiple mosques throughout Indonesia. A vital element of operating it is the management of archiving and correspondence. This study aims to create an online letter storage system for the Indonesian Mosque Council in the Baleendah District. The system will aid the Indonesian Mosque Council in virtually and systematically organizing letters and associated documentation. The study was conducted using the development system methods approach. The system development method involved building a prototype by first exploring the requirements for constructing the system, planning the development of the prototype, and subsequently executing the development and evaluation of the online letter storage system prototype. The online letter storage system prototype was prepared for the Indonesian Mosque Council and is currently being tested and evaluated for its usability. This system includes recording incoming and outgoing mail, conducting document searches, ensuring secure storage, managing access permissions, and generating reports to enhance productivity and efficiency in preserving correspondence and streamlining the information retrieval procedure. The built system includes specific features like logging mail, conducting searches, ensuring secure storage, managing access permits, and generating customized reports to cater to the operational needs of the Indonesian Mosque Council. However, it is limited in that it cannot be applied to different objects due to varying user requirements. The study's constraint is that the web-based letter filing system was only evaluated and implemented at the Indonesian Mosque Council in Baleendah District. Therefore, the system's findings and efficacy cannot be generally applied to other sub-districts or religious organizations in Indonesia with different requirements and circumstances.
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